Quality Control, Data Security & AI-Use Policy
How Science Habitat (Ubioquitos Inc.) ensures every manuscript, systematic review, regulatory document, and bioinformatics deliverable is verifiable, confidential, and signed off by a named PhD scientist.
Every deliverable passes six verifiable quality gates
Primary Source & Data Audit
Before drafting begins, all raw statistical tables, laboratory figures, protocol parameters, and reference PDFs/DOIs are inventoried and checked for completeness.
Outline & Table Shells
A detailed outline, target journal/regulatory formatting spec (ICMJE, PRISMA 2020, CONSORT, ICH), and table/figure shells are approved by the client prior to full drafting.
PhD Scientific Drafting
Subject-matter PhD scientists draft the text and analytical code with inline source mapping so every quantitative statement and citation is directly traceable.
Cross-Document & Reference QC
Independent line-by-line verification of every number, p-value, sample size, unit, and bibliographic citation across abstract, main text, tables, and figures.
Structured Client Review Cycles
Tracked-changes review iterations managed by a single scientific lead, resolving co-author or internal medical/regulatory comments with documented rationale.
Final QC Checklist & Sign-Off
Delivery of the submission-ready package accompanied by a signed QC verification log from a named senior PhD scientist.
Human PhD accountability — never unverified AI output
- Zero Client Data in Public AI Models: Client datasets, unpublished manuscripts, grant drafts, and confidential protocols are never uploaded to public large language models or used to train third-party AI systems.
- Named Scientist Responsibility: AI cannot be an author and cannot take responsibility for scientific accuracy. Every Science Habitat deliverable is written, verified, and signed off by a named PhD scientist.
- Citation & Literature Verification: Every bibliographic reference is verified against primary indices (PubMed, CrossRef, publisher DOI) using our internal Verify The Literature (VTL) integrity checks to prevent fabricated or misattributed citations.
- ICMJE & Publisher Compliance: Where computational or language tooling is used at client request, it is documented in full alignment with ICMJE, COPE, and target-journal disclosure policies.
Implemented technical controls & cross-border transparency
- Encryption & Access Control: All web and file transfers use HTTPS/TLS 1.3 encryption in transit. Project files are stored in isolated, role-restricted repositories accessible only to the assigned project scientists under multi-factor authentication (MFA).
- Mutual NDA Before Scoping: We execute a mutual Non-Disclosure Agreement prior to receiving unpublished data or protocols. Clients retain 100% ownership of all foreground intellectual property and deliverables.
- Canada-Led Engagement, India Delivery Centre: Contracting, scoping, and final QC sign-off are led from our Canadian headquarters (Ubioquitos Inc., London, Ontario), supported by our specialist PhD scientific delivery team in India under unified confidentiality agreements and PIPEDA/GDPR-aligned data safeguards.
- Secure Retention & Purge: Upon project completion, client source materials are archived or permanently purged according to your written instruction.
Verify The Literature (VTL) & Science Habitat Academy
Alongside our B2B scientific writing and bioinformatics practice, Ubioquitos Inc. develops Verify The Literature (VTL / Veridelity) — deterministic citation, DOI, and retraction verification software for journals and research teams — and operates Science Habitat Academy for advanced life-sciences and scientific publishing training.