Privacy Policy

Entity: Ubioquitos Inc. (operating as Science Habitat)
Address: Trossacks Ave, London, ON, Canada [VERIFY full postal address]
Contact: support@sciencehabitat.com
Effective date: [set at launch]

1. Introduction

Ubioquitos Inc. ("Science Habitat," "we," "us," "our") is committed to protecting the privacy of every individual who interacts with our website, services, and communications. This Privacy Policy explains what personal information we collect, how we use it, how we protect it, and the choices you have. It applies to sciencehabitat.com, sciencehabitat.ca, and sciencehabitat.thinkific.com, and to all client and prospect interactions with our team. We comply with the Canadian Personal Information Protection and Electronic Documents Act (PIPEDA), the EU General Data Protection Regulation (GDPR) where applicable, and other privacy laws relevant to the jurisdictions in which we operate.

2. Information we collect

(a) Information you provide directly — when you contact us, request a consultation, subscribe to our newsletter, or engage our services: name, email, organisation, phone number, role, the scientific context of your inquiry, and any project documents you choose to share under a confidentiality agreement.

(b) Information collected automatically — when you visit the website: IP address, browser type, device identifiers, pages visited, referring URLs, and approximate location, via cookies and similar technologies.

(c) Information from third parties — from professional networks (e.g., LinkedIn) or when a client introduces you to us.

3. How we use your information

To respond to inquiries and provide requested services; to deliver, manage, and improve our scientific and communication services; to communicate about projects, invoices, and contractual matters; to send service-related updates and, where you have opted in, marketing communications; to comply with legal, regulatory, and ethical obligations; to improve website performance, content, and security; and to defend against fraud or misuse. We do not sell your personal information.

4. Legal basis for processing (GDPR users)

For users in the European Economic Area, we process personal data under one or more of: your consent; performance of a contract; compliance with a legal obligation; or our legitimate interests in operating and improving our business.

5. Sharing of information

We share personal information only when necessary and only with parties bound by confidentiality: service providers who help us operate under written data-processing agreements; project collaborators when you authorise it; and legal or regulatory authorities when required by law. We do not share Science Habitat client data with any affiliated entity, including Ubioquitos Inc.'s internal R&D programmes, without your explicit written consent.

6. International transfers

Science Habitat operates from Canada and India with collaborators in multiple jurisdictions. Where personal information is transferred outside your home jurisdiction, we use appropriate safeguards, including standard contractual clauses and equivalent protections under applicable law.

7. Cookies and tracking technologies

We use essential cookies for site functionality and, with your consent, analytics cookies (e.g., Google Analytics, Microsoft Clarity, LinkedIn Insight Tag). Manage preferences through your browser or our cookie banner. [VERIFY: list only the tools actually deployed.]

8. Data retention

We retain personal information only as long as necessary to fulfil the purposes in this policy or as required by law, contract, or legitimate business interest. Project records are retained per each engagement's contractual terms (typically 5–7 years for scientific and regulatory documentation).

9. Data security

We apply administrative, physical, and technical safeguards appropriate to a science-services firm, including access controls, secure transmission, and routine review. [VERIFY: state only the controls actually implemented — e.g., HTTPS/TLS, role-based access, backups, private files.]

10. Your rights

Depending on your jurisdiction, you may have the right to access, correct, or delete your information; to object to or restrict processing; to withdraw consent (where processing is consent-based); and to lodge a complaint with a data-protection authority. To exercise any right, contact support@sciencehabitat.com.

11. Children's privacy

Our services are not directed to children under 16. We do not knowingly collect personal information from children.

12. Changes to this policy

We may update this policy as practices and obligations evolve. The "Last Updated" date reflects the most recent revision; material changes will be communicated via the website and, where appropriate, by email.

13. How to contact us

Privacy Officer, Ubioquitos Inc. (Science Habitat), Trossacks Ave, London, ON, Canada — support@sciencehabitat.com