Privacy Policy

1. Introduction & Scope

Ubioquitos Inc. ("Science Habitat," "we," "us," or "our") is committed to protecting the privacy of every individual who interacts with our website (sciencehabitat.com), training portal (sciencehabitat.thinkific.com), and consulting services. We comply with the Canadian Personal Information Protection and Electronic Documents Act (PIPEDA), Canada's Anti-Spam Legislation (CASL), and the EU General Data Protection Regulation (GDPR) where applicable.

2. Information We Collect

(a) Information you provide directly: When you submit an inquiry via our contact or scoping forms, request a consultation, or engage our services, we collect your name, email address, phone number, institution or organization, project timeline, and the scientific context of your inquiry.

(b) Server & security logs collected automatically: Our web server records standard HTTP access logs (IP address, request timestamp, requested URL, user-agent string, and referring page) strictly for security monitoring, abuse prevention, and operational reliability.

3. Cookies & Analytics Tools Actually Deployed

We maintain a minimal, privacy-first footprint on sciencehabitat.com. We use only essential session/security tokens required for form submission protection and first-party server request logging. We do not deploy third-party advertising pixels, cross-site behavioral trackers, or unsolicited marketing cookies.

4. How We Use Your Information

We use personal information solely to respond to your inquiries, execute Non-Disclosure Agreements (NDAs), scope and deliver contracted scientific writing or bioinformatics services, manage invoicing and contractual records, and send marketing updates only where you have explicitly ticked our CASL opt-in consent box. We never sell or rent personal information to third parties.

5. International Operations (Canada & India)

Science Habitat is led from London, Ontario, Canada, with specialist PhD scientific delivery personnel in India. Where project or contact information is accessed by authorized team members outside your jurisdiction, it is governed by written confidentiality and data-protection agreements enforcing equivalent safeguards under PIPEDA and GDPR standard contractual principles.

6. Implemented Security Controls

We protect personal and client information using HTTPS/TLS encryption in transit, multi-factor authentication (MFA) on administrative and email accounts, role-based access control restricting project files to assigned scientists, isolated private storage, and encrypted backups.

7. Your Rights & Contact

You may request access to, correction of, or deletion of your personal information, or withdraw marketing consent at any time, by contacting our Privacy Officer at support@sciencehabitat.com or writing to Ubioquitos Inc., 1554 Trossacks Ave, London, ON N5X 4R8, Canada. Last updated: October 20, 2026.